What are “personal data”?
Personal data means “any information relating to an identified or identifiable natural person” (Article 4 (1) of the General Data Protection Regulation (hereinafter: “GDPR”)).
General purposes of JCC, the related processing and legal grounds
The general purpose of the JCC is the promotion of economic relations and friendly ties between Japan and The Netherlands. In order to achieve this legitimate interest, the following activities are performed for which the processing of personal data is necessary:
- Public relations activities for the members and collection of information and data, which may be relevant to business activities of the members; This may involve collecting names and contact details of persons working for professional members of the JCC in The Netherlands.
- Regular publication and distribution of a members’ directory and a bulletin; Names and contact details of members and employees of members are listed in this directory.
- Organizing lectures courses and meetings;
- Planning social activities for the members;
This involves sending invitations to members and registration of members that sign up.
What personal data does JCC collect and process when I visit the website <https://www.jcc-holland.nl/> (hereinafter: the Website)?
We collect personal data in order to provide and improve our services. We also process data that you leave on our website. The Website uses “Cookies”. These are small files that get saved on your computer which improve the usability of the website or enable the analysis of your use of the Website. We do this to gather information about the pages users visit on our Website, to keep track of how often users come back and to see which pages are doing well on the Website. We also keep track of what information the browser shares. We do this online using the following tools and cookies:
- Purpose: Google Analytics collect information about how and from where you enter our Website. The data is processed by Google and JCC.
- Consent: When you access our website, a banner is displayed informing you which cookies will be installed if you continue to browse on our Website. If you continue browsing or click on “I agree” on the banner, you are giving your consent to use Google Analytics in this way.
- Data collected and processed: Google Analytics cookies collect data on how you use our Website and on the history of web pages you visited, your location, your IP address and information about your browser and operating system.
- Expiration: depending on the Google Analytics cookie, the expiration time varies between the end of the browser session and two years from set/update.
- To opt out of being tracked by Google Analytics cookies on all the websites you visit, go to https://tools.google.com/dlpage/gaoptout?hl=en.
reCAPTCHA is a service from Google that helps protect our website from spam and abuse by keeping automated software out of your website.
It does this by collecting personal information about users to determine whether they are humans and not spam bots. reCAPTCHA checks to see if the computer or mobile device has a Google cookie placed on it. A reCAPTCHA-specific cookie gets placed on the user’s browser and a complete snapshot of the user’s browser window is captured.
- We use functional cookies, among which session ID cookies.
- Consent: Your consent is not required for such cookies. Please note that session ID cookies are required for the proper functioning of our website.
- Data collected and processed: IP address, browser information, date and time.
- Expiration: If you have not checked the <remember me> box when you signed up on our website in the JCC Members Area, the cookies will expire when you close your internet browser. If you check the box <remember me> when you are logged in on our Website, the cookies expire after 14 days. Depending on the functional cookie, the expiration time varies between the end of the browser session and two years from set/update.
What personal data does JCC collect when I subscribe for a seminar or an event?
- Email address
- Job title
- Company name
- Phone number
These data are required to effectively organize events and to perform the requested service.
We may also use your data to send you the digital documents of the attended seminar or attended event. The data will be stored in our database for one year.
What personal data does JCC collect when I fill in the contact form?
- Company/organization name
- Phone number
- Email address
These data will be used for the proper handling of your inquiries. The data will be stored in our database for one year after your last contact with JCC.
What will JCC send me as soon as I have registered my email?
If you have indicated that you wish to receive information, JCC will keep you informed of information about a seminar or other event via email. We can also send you a JCC activity report, the latest news about member’s business and living or other helpful information for members (such as changes of the law, tax law or information about the Dutch lifestyle). You can always opt-out of receiving information.
What personal data does JCC collect when I fill in a member’s data change form? Contact person’s name for administration
- Sender’s name
- Company name
- Contact person’s name for administration
- E-mail address
- Former person’s name
- New person’s name
- New person’s job title
- Old company name
- New company name
- Company address
- Phone number;
- Email address
- Website address
What personal data does JCC collect when I put a vacancy on the Website?
- Sender’s name
- Sender’s phone number
- Sender’s e-mail address
- Contact person’s name
- Contact person’s phone number
- Contact person’s e-mail address
The data will be stored in our database for six months.
Who do you share my personal data with? And where do you store my data?
- If you have signed up for an event or seminar, we may share your data with a co-organizer of the event or the seminar;
- We may share your data with external companies or natural persons to the extent that such access to your personal data is required to provide you with the various services you require, and provided that a confidentiality agreement has been signed in advance to ensure the confidentiality of your personal data;
- Legal authorities, law enforcement agencies or a natural person if we are legally required and / or have received a request to provide the data;
- All relevant emergency services or law enforcement agencies if we think your health or safety is at risk;
- All subsequent legal entities, in the case of a merger, acquisition, consolidation, sale or transfer of assets, or any event that affects the company and that requires us to transfer control over user data, provided that such a transfer is made authorized by applicable law and required for the performance of the envisaged transaction.
- Our membership directory is available for members of the JCC through a hard copy that is sent to all our members every year.
- A hard copy of the directory may also be sent to the JCC and partnership organizations in Japan under the condition that the member data will only be used to improve communication between members.
All personal data is stored on our servers located in the European Union.
The JCC website may contain links to other websites. We are not responsible for the privacy practices or the content of such websites. We encourage you to read the privacy policies of linked websites because their policies and practices may differ from JCCs.
What are my rights?
In accordance with the GDPR, you have the following rights:
- The right of access
You have the right to obtain confirmation from us as to whether personal data concerning you has been processed by us. You also have the right to access the personal data and information about (inter alia): the purposes of the processing, the categories of personal data concerned, the recipients or categories of recipients to whom the data have been or will be disclosed.
- The right to rectification
You have the right to obtain the rectification if the personal data that we have processed from you is incorrect or inaccurate. We will correct your personal data without undue delay.
- The right to erasure (the right to be forgotten)
You have the right to obtain the deletion of your personal data if one of the reasons stated in article 17 GDPR applies.
- The right to restriction of processing
You have the right to obtain verification from us if one of the reasons mentioned in article 18 GDPR applies.
- The right to data portability
You have the right to receive the personal data that concerns you that you have provided to us. You receive the data in a structured, commonly used and machine-readable format. You also have the right to ask us to transmit this data to another controller.
- The right to object
You have the right to object to the data processing if the data processing takes place on the grounds referred to Article 6 (1) (e) or (f) GDPR. We will no longer process the personal data unless we are able to demonstrate convincing legitimate interests for the processing that exceed your interests, rights and freedom or when this is necessary for instituting, exercising or defending legal claims.
- The right to lodge complaints with the Dutch Data Protection Authority (“DPA”)
You have the right to lodge a complaint about the processing of your personal data at the Dutch DPA. According to Article 57 of the GDPR, the Dutch DPA is obliged to handle all complaints it receives.
Last reviewed: July 19, 2018
How to remove cookies:
- Launch Internet Explorer; at the top-right open the Internet Options Menu; on the General tab, select Delete, in the Browsing History Section; select the Cookies check-box, and click the Delete Button.
- Open Chrome; at the top-right, click Settings; at the bottom click “Advanced”; in the ‘Privacy and security’ section, click Content settings; under “Cookies”, click “All cookies and site data”; at the top-right, click “Remove all”; at the bottom-right, click “Done”.
- Go to ‘Settings’; Select “Preferences; Select “Advanced”; select “Cookies”; click on ‘All cookies and site data’; there you can click on ‘Delete all’.
- Click the menu button and choose Options; Select “Privacy and Security”; under History, set Firefox will: to Use custom settings for history; click “Show Cookies”, the Cookies window will appear; In the Search: field, type the name of the site whose cookies you want to remove. The cookies that match your search will be displayed; select the cookie(s) in the list to remove and click Remove Selected.
- On the Safari Menu, click on ‘Preferences’; select ‘Privacy’; set your preferences for accepting cookies next to ‘Block Cookies’; select ‘Parties and Advertisers’ – ‘Always’ or ‘Never’; if there are any website data/cookies being stored, click ‘Details’; to remove specific data, highlight the information and click ‘Remove’; to remove the data from all the sites, click ‘Remove All’.