・ Serve as liaison between employees/managers, internal departments, and external parties, including vendors, customers, and external advisors.
・ Handle bookkeeping on internal accounting system.
・ Create business documents as required, including contracts, invoices, etc.
・ Control shipment schedule and facilitate logistics for cargo transportation.
・ Coordinate process/delivery order, and collect relevant evidences for stock management.
・ Prepare related evidence and coordinating with relevant departments for payments.
・ Assist with monthly VAT declaration and coordinate with external advisors.
・ Prepare monthly business report including payment performance control.
・ Assist with special projects as necessary, such as system development, work flow improvements, budget preparation, and internal/external audits.
・ Support traders for business trip arrangements.
・ Right to work (e.g. EU nationality, Dutch work permit)
・ Bachelor’s degree or more.
・ Business level English.
・ 2+ years of experience in administrative field.
・ Interpersonal communication skills (verbal and written) with a customer-oriented mindset.
・ Strong task and time management skills, and detail-oriented.
・ Proficient with e-mail, Microsoft Office applications and general IT systems.
・ Work cooperatively and collaboratively with all stakeholders.
・ Willing to take on new challenges to maximize peformance and results.
・ Japanese language proficiency.
・ Other European languages (especially Dutch and German).
・ Experience in international trading field with knowledge of Incoterms.